Big-ticket units and $9 parts, same flow
A capacitor and a rooftop unit are photographed the same way and cost to the same job. Nothing needs a different process.
For hvac & refrigeration techs
Refrigerant, parts and units — on the right call.
A capacitor at eight, a condenser at two, a drum of refrigerant on the way back. Photograph each ticket at the counter and it is costed before the next call.
The pile in the van
Why the paper never gets recorded
Service work is a lot of small parts and the occasional very large one. A contactor and a capacitor barely register; a rooftop unit is most of a month. Both arrive as paper from the same two or three supply houses, and both need to end up against the call they were bought for.
When the season turns and the calls come three a day, the tickets stop being filed at all. By the time the quarter closes, the pile has no order and no totals.
Rooftop Unit — Sunrise Plaza
$9,340 of $12,00078%
MaterialsTracked
Budget alert at 75%Once
Receipts still unassignedFlagged
Where you buy
Suppliers folded into one record each
Every spelling that resolves to a supplier is recorded against one durable record, so what you spend at each is a real number rather than five partial ones.
- Johnstone Supply
- Ferguson HVAC
- Baker Distributing
- Refricentro
- Watsco
What comes off the paper
Line items, not just a total
Quantity, unit price and line total for every item on the ticket — which is what makes price history possible at all.
- R-410A and refrigerants
- Condensers and coils
- Capacitors and contactors
- Line sets and filter driers
- Thermostats and controls
- Filters
Categories that matter on this work
- Materials
- Tools & Equipment
- Fuel
- Vehicle Expenses
- Safety Equipment
Why it fits
Four things that matter on this work
Spanish-language tickets read fine
The extractor reads what is printed. Supply houses that print in Spanish scan the same as any other.
Supplier totals that mean something
Every spelling of the same distributor is folded into one record, so what you spend at each supply house is a real number.
Told once, not every receipt
Budget alerts are edge-triggered. A call sitting at 80% for three weeks tells you once, not thirty times.
Natural-language search
Ask it the way you’d ask a person
A supplier profile with the full purchase history, the totals, and which calls that spend went to.
How price history worksrefricentro receipts this quarter
Straight answer
My tickets are faded thermal paper by the end of the week.
Photograph it at the counter while it is still readable — that is the whole point of scanning at the point of purchase. Where a total or supplier does come back unreadable, the receipt is flagged for review rather than saved wrong.
Every question, answeredOther trades
Same paper, different work
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